Facility Use

Shepherd of the Hills Lutheran Church (SOTH) provides an excellent venue for musical and spoken word concerts, wedding receptions, fundraisers, private parties and classes.

Any organization wishing to use the facilities at Shepherd of the Hills Lutheran Church must have 501C Non-Profit paperwork.

Please contact the SOTH Office Administrator at 510-524-8281 for information on space availability and scheduling.

Pricing:

Pricing for building use will be assessed depending on whether it qualifies as a single event or a recurring event. Please read the specifications for each category to see which matches your use request.

Single-Event is one event per year, OR two unrelated events by the same party that are not part of the same application.

Recurring-Event is for specific areas more than once a year for regularly scheduled programs or activities, such as a class. This is based on the type of event.

If you have two or more events you would like to schedule, you must include them in the same application to qualify for the recurring use rates. Dates that have been booked may still be changed at the applicant’s preference, dependent on the church availability. A 10% discount will be applied to recurring users.

Space

Worship Services

Recurring Service,

i.e. weekly, monthly

Weddings - 4 hours

Funerals - 4 hours

Candles & Candelabra (if used)

Single Events

Meetings - 2 hours

Meetings - 8 hours

(full day)

Meetings - 2 hours

with meal

Recurring Events - approx. 1 hour each

One day per week

Multiple days per

week

Full 40 hour week

event

Multiple week

events

Hourly rate for

additional time

beyond stated

limits

Sanctuary

(upper level plus restrooms)

200 / 2 hrs

Negotiable

500

400

100

150

N/A

300 / month

Negotiable

N/A

75

Fellowship Hall

(lower level plus restrooms and kitchen)

150 w/o kitchen

Negotiable

250

N/A

150

500

200

300 / month

Negotiable

1000 / week

Negotiable

75

Personnel:

Organist, Soloist, and Pastor would be paid separately and not included in the above rates.

The Sanctuary holds a maximum of 100 people in the pews (plus 20 more in chairs).

The Fellowship Hall holds a maximum of 80 people at tables or 200 standing/chairs.

The Kitchen is attached to the Fellowship Hall, and use of the kitchen is defined by the following:

Limited Use of the kitchen is included in the fee only as a staging area for the caterer or user. Includes use of the cooler, freezer and microwave. Limited use does not include cooking or use of our kitchen items, including serving dishes and/or utensils.
Moderate Use of the kitchen includes everything in the “limited use” as well as use of the oven or stovetop to warm already cooked foods and use of our serving dishes and utensils.
Full Use of the kitchen includes everything in the “moderate use,” as well as use the kitchen to actually prepare, cook, and serve food to guests. Full Use is only available in conjunction with use of the Fellowship Hall.

Every applicant must provide insurance, naming SOTH as additionally insured parties for up to at least $1 million dollars in coverage. This is standard insurance coverage for events. If you are a homeowner or have renter’s insurance, you may be able to get a rider on your existing policy to cover your event. You can also visit theeventhelper.com, a website that provides one-time event insurance. This website is used frequently by parties that use the building. If you have questions about insurance, or feel that you may

not be able to provide it, please contact the office for more details.

Deposits & Fees:

$100 Deposit holds your date and is due upon signing the Building Use Agreement. The balance is due two weeks prior to your event. Cancellations made less than 2 weeks in advance will forfeit the $100 deposit.

A refundable Damage Deposit of $100 is also required at the time of reservation.

EVENT NOTES

Each group is responsible for setting up and taking down any tables and chairs used for the event. Please reset the room the way that you found it unless asked to do otherwise.

As good earth stewards, we encourage the use of compostable materials and containers that can be recycled. To that end, we provide a compost container (for food scraps and compostable paper goods) and a recycle bin in the kitchen. These items may be placed in the appropriate containers on the street

below the parking lot at the end of your event. We do not have a dumpster that can accommodate trash generated by an event. Therefore, anything that cannot be composted or recycled is to be removed by the group or individual.

Please call the office at 510-524-8281, or email us at office@sothb.org, for more facility use information.

Short-Term Building

Use Agreement

Long-Term Building

Use Agreement